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MEETING AGENDA On February 22, 2024 the Staffords Farm HOA Board of Directors met to hold their annual meeting of the directors. The meeting was called to order at 7:30pm. In attendance was the Director of Communications, the Director of Treasury and the Board Director. The meeting began with director updates. The Director of Treasury shared the final calendar year income statement. The statement represented a total income of $8,226.75 on dues collected and new membership fees. [Read More]

MEETING AGENDA Present: Grant Duncan, Tanya Hinckley, Jonathan Hinckley, Tim Walker, Doug Burton I. Director Updates A. Finance 1. Jan. 1, 2023 - $12,296.57 in the account. 2. Had a few additional payments from sales and some delinquent dues payments that came in. 3. Had four or five units last year that didn’t pay dues. 4. Grounds maintenance expenses are larger due to tree removal and trail resealing 5. Grant to follow-up with past due homes before we include their past due balance is added in with 2023 dues B. [Read More]

Annual Staffords Farm HOA Meeting Nov 15, 2022 Board Members Present: • Michael Schulte: President • Tanya Hinckley: Treasurer • Doug Burton: Communications Others present: • Samantha Marcum • Jonathan Hinckley • Grant Duncan Since this was our second attempt at an annual meeting, and we had more than 8 proxies (I don’t remember exactly how many), we had enough for a quorum, so the meeting was called to order at 7:10 PM. [Read More]

Meeting of the Stafford’s Farm HOA Board of Directors 6/30/2022 Board Members Present: • Michael Schulte: President • Tim Walker: Architecture • Tanya Hinkley: Treasurer • Doug Burton: Communications Others present: • Brent Bachorik • Jonathan Hinkley Agenda Items Discussed: Review bids for walking trail maintenance Bids (of sorts) received from Donnie’s, Paving Plus and Janelle’s. Only Paving Plus had a total amount in their quote (quote redacted); Donnie’s was a “per unit” quote, and Janelle’s lacked detail, with an “approximate” quote of (quote redacted). [Read More]

An annual meeting of the association members was held on 9/30/2021. See meeting minutes for additional details.

A meeting of the association members was held on 2/25/2020. See meeting minutes for additional details.

Attending: 7 present, 7 proxies Since this meeting was a rescheduling of an earlier attempt at meeting our quorum requirements, the board decided that the reduced quorum rules applied (25% of homeowners), so the quorum was met. Treasurer report There is approximately $15,400 in the HOA account A motion was made and approved to increase HOA fees from $145 to $150 for the 2019 calendar year in order to keep up with expenses and ensure we maintain an adquate reserve. [Read More]

Attending: 12 present, 9 proxies Since this meeting was a rescheduling of an earlier attempt at meeting our quorum requirements, the board decided that the reduced quorum rules applied (25% of homeowners), so the quorum was met. Treasurer report There is approximately $13,000 in the HOA account Grounds report Retention Pond issue: Riser repairs did not pass inspection by the town. We are currently waiting for a specification from the town so we can contract for additional repair work. [Read More]